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Facilities & Workspace Management

Make the most of your meeting spaces

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The new world of work now comprises of mobile and remote employees. That means adjusting your physical workplaces to decrease square footage and increase flexible meeting space. 

Use detailed reporting on space usage and resource requirements to maximize your investments and optimize decision-making. 

With Ricoh's Facilities & Workspace Management solutions, we'll provide the tools an insights you need to: 

  • Better understand how you use your facilities
  • Make your workspaces more accessible
  • Manage your costs

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Meeting room booking

Take the complexity out of managing your meeting rooms. With an intuitive touch screen display and centralized admin portal, bring a simple, single view to meeting room bookings – right across your business.

  • An integrated meeting room booking system for your business
  • Touch screens located outside meeting rooms highlights the visual availability of the room
  • Admin control from any device
  • Measure use, peak times and more for insights on your space
  • Securely manage user bookings, access and rooms
  • Monitor use and get insights

See the status of any room right away

Think the room is open? Find out.


We've all found ourselves in this situation before — we use what we think is an open conference room, only to be booted by someone who already has it booked. This all-too-common "meeting room runaround" can delay your meeting and waste valuable in-person time.

That's why our Facilities & Workspace Management solution includes touchscreen displays outside of every meeting room. Anyone can quickly and easily see if a room is available. If occupied, our solution displays who booked the room and for how long - thus eliminating meeting room confusion.


Meeting room table and chairs.
Group of people inside meeting room.

Prevent meeting room chaos

When you’re hosting visitors, the last thing you need is a litany of meeting room snafus. With our workplace services, our experts will keep your day-to-day business on track.

Our professional facilities management and technology will help you avoid meeting room confusion and double bookings. We offer a web-based software that integrates with leading calendar programs that makes it easy to:

  • Schedule rooms
  • Manage and move assets and employees
  • Send invitations
  • Request catering
  • Order collaboration tools

Need a Managed Solution?

Ricoh can professionally staff your reception area, greet visitors and provide the information they'll need to have a productive day while in your office. 
Meeting Room Solutions Meeting Room Solutions Brochure Make your workspace work for you. 
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Ready to transform your business?

Talk to a Ricoh professional about your specific business needs and how we can help you overcome your unique challenges.