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Forms Management for Healthcare

Focus on information, not paper 

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80% of information captured is in unstructured, paper-based forms/input.*

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Replace your stacks of paper with electronic forms and digital workflows to help increase accuracy and efficiency. Our Forms Management for Healthcare solution includes a Rapid Process Analysis assessment, workflow consulting, implementation services, software and support.

Eliminate healthcare workflow bottlenecks

Automate workflows and digitize your information to reduce processing time and lost paperwork.

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The more time you spend locating, completing and filing paperwork, the less time you have with your patients. And because paper files aren't easily accessible, vital information may not reach the people who need it in a timely manner. Our Forms Management Solution replaces paper with electronic forms and digital workflows to help you increase efficiency:

  • Pre-populate forms with patient data in seconds.
  • Index forms automatically in your document imaging system, enterprise content management (ECM) or enterprise document management (EDM) systems.
  • Send information to health information management (HIM) systems quickly and accurately.

Share information anytime, anywhere

Manage and share patient charts in moments.

When your workers use healthcare e-forms, you'll see connected care in action. Information flows easily from admissions to care providers to HIM systems to HR to billing to communications with affiliated doctors and partners. Your workers can:

  • Make edits on the fly — on screens that look exactly like familiar paper forms.
  • Customize patient packets in moments.
  • Verify data fields and versions immediately.
  • Add forms automatically to a patient's EHR, so authorized workers can view them instantly.
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Reduce costs by managing e-information

Lower healthcare operating costs by touching paper less often.

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The more paper forms you have, the higher your operational costs. Labor is expensive; consider how many times an hour your workers pull and file charts. Paper, copying, printing and equipment maintenance expenses add up, too. You can reduce these costs significantly with electronic health forms, which allow you to:

  • Save the cost of storage if you keep forms in a warehouse or offsite facility.
  • Eliminate or reduce expensive preprinted forms.
  • Add electronic signatures with full tracking and authentication instead of asking people to sign paper forms.
  • Avoid costly rework by using the latest industry-compliant forms every time.

Help protect sensitive information

Help safeguard information with built-in checks.

Paperwork is a security risk to you and your patients, whether it involves forms on a clipboard or entering data manually into IT systems. Because every time you scan, copy, print or fax paper, there's a chance you might compromise protected health information (PHI).

PHI may be at extra risk when new employees are learning how to find, use and route paper forms. You can lower that risk by using electronic forms, automated workflows and including patient and form barcodes, which have built-in checks to make sure the right information moves into the right IT systems.

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See more on our solutions

  • Order Management

    Modernize your systems by reducing your dependence on paper as well as bottlenecks and errors associated with outpatient orders.

  • Case Study: James Graham Brown Cancer Center

    Discover how we digitized years of healthcare records.                                      

  • Brochure

    Find out how critical information is easily accessible with Ricoh’s Forms Management solution.                                               

*Source: "Technology Trends You Can't Afford to Ignore."GartnerGroup, 2009.