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Managed Print Services Solution for Government 

Control printing and lower your costs

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Protect your investment in printers, lower your operating costs and address security requirements with Ricoh's Managed Print Services Solution for Government. We'll assess your situation, advise you on business processes and workflows, right size your fleet, implement software and provide onsite support.

Know your true costs

Start with the facts ― an accurate view of your printer fleet.

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Printers often fly under the radar, so you don't know who's printing what, when and where — or even if the right devices are in the right locations. Without controls, you can't know your true cost of print, much less takes steps to bring it down.

Managed Print Services provides the expertise, tools and people to help you manage your print environment securely and cost effectively. We will conduct an upfront assessment and determine your bottlenecks, redundancies and compliance risks by: 


  • Applying tools to map your current output environment.
  • Identifying and assessing every device on your network.
  • Documenting the automated and manual steps, systems, resources and workflows used for your devices.


Take the right next steps 

Right size your fleet, workflows, business processes, print policies and print support.

Your IT staff's plate is probably overflowing with projects to support users, applications and agency initiatives. As a result, your printer fleet may not receive the attention it deserves — especially if you have an oversized, overworked or ill-fitting printer fleet. When devices fail, tasks are delayed, your help desk maybe inundated with calls while workers scramble to find alternatives.

Managed Print Services helps you eliminate this expensive scenario through:


  • Recommendations for streamlining your workflows and business processes.
  • Strategies for standardizing, consolidating and managing the entire fleet environment, bringing it down to a size and configuration that best meets your needs.
  • Formal print policies and guidelines covering how documents are printed, on what devices and with which settings — while adhering to mandated security standards.
  • Onsite Ricoh experts whose responsibilities can be tailored to your needs, up to 24x7x365.

 

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Impose controls, get results 

Remove obstacles so workers and administrators can do their jobs efficiently. 

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When you can't "see" devices, you can't see their effects on productivity, quality and cost. With the output management component of Managed Print Services, you can obtain actionable details. You will be able to:

 

  • Control multifunction printer (MFP) functions like copying, printing, emailing, faxing and scanning.
  • Implement secured pull print style printing with print authentication from any device on the network, helping you minimize waste and unnecessary print jobs.
  • Automate key management and reporting tasks, including end user-level print metrics for departmental chargebacks.
  • Analyze data over time to support continuous improvement and printer fleet decisions.

See more on our solutions

  • Case Study: Madera County

    Read how digital document conversion is projected to save Madera County, CA more than $200,000 in the first year.

    Read the study

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  • Device, Data and Document Security 

    Help protect your data in motion, in use and at rest.                                      

    View the solution

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