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Student Records

Automate student records management 


Advancing technology seems to have also advanced stakeholders' expectations (students, parents, others) for transparency and easy access to institutional information, because they receive that in many other aspects of their lives.*


Ricoh's Student Records solutions allow you to digitize student information and centrally manage it through all stages of the college experience. 

Put student records a few keystrokes away

Capture, manage, update and share student information with ease.

Teacher working on a computer at her desk

If your student records are in file cabinets or boxes, there's probably a well-worn path to the file room or offsite storage facility. Misfiled records could be anywhere, and "by hand" updates take a lot of time.

Replace this labor-intensive, inefficient approach with an easy-to-use automated system that lets you:


  • Digitize and centrally manage student records like the living documents they are.
  • Connect and automate systems to improve communications, transparency and audit trails.
  • Integrate with our CLOUD Education Package to support online collaboration among students and faculty.

Digitize new and legacy records 

Access and transport student records easily.

No matter how many (or how few) student records you have, they add up to a lot of information to store and manage. You can keep hiring more people, acquiring more storage space, and dealing with increasingly inefficient processes — or you can digitize new and legacy records so they're easy to work with.

We'll help you design the right workflows, and then provide hardware and software like GlobalScan NX. If you prefer managed services, we'll bring our people onsite. Either way, you'll be able to:


  • Capture content using multifunction printers (MFPs), scanners or desktop computers.
  • Route images for indexing, optical character recognition (OCR) and filtering before they go to a content management system.
  • Share documents by email, fax and other options.
Professionals in a conference room with glass walls

Manage the lifecycle of your legacy records

Develop and implement retention policies that support compliance and help reduce risk. 

Elderly teacher with a student looking at a laptop

In addition to your daily use of student records, you also have to consider the lifecycle management of your legacy records, creation to destruction. The best practice is to apply your retention policies to electronic records.

We'll put our years of document management experience to work for you with assessment; consulting on topics like business risk, eDiscovery and Enterprise Content Management (ECM); hardware and software; and even onsite managed services.

The results? You can:


  • Store student records in accessible formats.
  • Improve how you share student information.
  • Improve data protection to comply with regulatory mandates.
  • Eliminate information silos by integrating your ECM with other systems.

Integrate with learning management systems.

Simplify student-teacher communications and course-related content. 

You want an easy way to get information into and out of cloud services like Blackboard Learn and Canvas. And that's where we come in ― to help you integrate paper documents like lesson plans and tests, so you can improve the learning experience.

Skip the on-premise servers and software and technical hassles. Ricoh's CLOUD Education Package helps you increase online collaboration and information sharing among teachers and students:


  • Scan documents into Blackboard Learn and Canvas in seconds, right from a Ricoh MFP.
  • Scan, retrieve and print documents via the cloud.
  • Connect to other popular applications like Google Drive, Box, Evernote®, Dropbox, Office 365™ and email.
  • Using the Print Cloud component, you can print easily from Blackboard Learn, your personal computer or email.


Three students working at a table

See more on our solutions

  • Brochure

    Find out more about what Student Records solution can do for your university.                                                 

  • Case Study: Western Kentucky University

    See how Western Kentucky University recreated its records filing system.                 

  • Solutions Diagram

    Our Student Records solution can help you digitize student information and centrally manage it throughout a student’s career.

*Source: EducauseReview: Student Success: Everybody's Business, 2015.