First level navigation Menu

Admissions Process Automation

Earn an A+ for admissions


There are over 2 million students in Canadian Colleges and Universities today. Many of our institutions will struggle processing and managing this level of hard copy and electronic documentation without the proper processes and technologies.*


Ricoh's Admissions Process Automation Solution replaces your paper-based processes with efficient data capture and automated digital workflows — helping to improve your information flow, reduce potential errors, and improve the admissions process for your team and prospective students.

Simplify the admissions process for your team

Digitize your incoming admissions documents to speed up processing and communications.

Paperwork in filing cabinet.
Your admissions team is dealing with different forms of documents submission including: online, snail mail, faxes and emails. It can be challenging and time-consuming for your team to organize and manage all of those different pieces of information, which can ultimately slow communication with perspective students.

Our services and technologies will convert your hard-copy documents, automate and digitize your manual, paper-based processes, and streamline your entire operation into a better experience for both your team and your applicants. Working at digital speed, we can help you and your team complete admissions paperwork fast and help you protect sensitive applicant information.

Our experts can assess your situation and apply the best practices we've developed as a result of our work with over 3,000 education customers in North America.

On average, the recruitment to enrollment conversion rate in higher education institutions is 30-40%. 

Improving that by as little as 20% can lead to increased revenue of as much as $200,000 per year.**

Ricoh's solution dramatically improves the student credit transfer process with an automated end-to-end workflow. Students can apply online or in person.  Data coming from a variety of sources is safeguarded and available only to relevant personnel.  And when the process is complete, all documentation is archived in a secure repository.  The result is time savings, reduced cost, unburdened staff and a positive student experience that can dramatically reduce the process from weeks to days. 

Imagine admissions with less paper

Try out your new favorite words: scan, index, extract, distribute.

Imagine an admissions process that saves time at every step. Using our software solutions and digital workflows, you can funnel all of the pieces of applicant information into a single digital repository.

Efficiency soars because you can:

  • Easily scan paper documents and index digital files.
  • Access the repository from anywhere, search it and find what you need easily.
  • Distribute documents instantly to reviewers.
  • Build an audit trail of the faxes you send and receive from desktop or email applications.
  • Extract data automatically and flow it into your school's back-end systems.

Woman in desk talking on the phone and using desktop computer.

Showcase admissions speed and transparency

Deliver a great student experience. 


A perspective student’s initial interaction with your organization could be the admissions process — so you need to ensure yours is one students aren't turned away by. Millennials have certain expectations about technology and communications. Together, we can help make your process fast, user-friendly, streamlined and entirely digital.

With all application information captured digitally and flowing through your system electronically, even the most tech-savvy applicants will be impressed with:

  • Messages regarding complete and incomplete sections of the admissions package.
  • Rapid responses to questions about application details.
  • Prompt notification regarding acceptance or rejection, which allows them to move on with subsequent decisions.

Improve your admissions process with our managed services

Enlist expert help and get solutions specific to your organization.

We have over 75 years of experience working with higher education institutions like yours. Through our Admissions and Financial Aid Process Workflow Solutions, we can:

  • Manage all incoming admissions communications including applications, transcripts, letters of recommendation, immunization requirements, and more.
  • Digitize your mailed and faxed documents, and link them along with any electronic correspondence to the digital record.
  • Implement a digital workflow for application review including exception handling and approval routing.
  • Manage the personalization and distribution of admissions decisions and financial aid award letters.

Let our Ricoh consultants help your institution streamline the admissions process, resolving potential snags before they ever become an issue. 

Close up of hands operating printer.

See more on our solutions

  • Managed & Professional Services

    Find out how we can help you identify and address opportunities to enhance your organization’s document management.

  • Student Records

    Digitize student information and centrally manage it through all stages of the college experience.                                                    

  • Solution Diagram

    See what personalized communication and a streamlined process can do for your enrollment process.                                                                                          

*Source: Statistics Canada "" 
**Ricoh calculations based on actual experience.